This is the second part of a two part series on increasing productivity. Click here for the first part, Three Questions to Ask Yourself Before Taking On Yet Another Project.

Busy work is a barrier to producing meaningful work that constantly needs to be broken down. Paying bills, cleaning, answering emails, taking out the trash, etc., are all things that need to be done, but are also things that interrupt us from producing meaningful work.

Follow these two simple tips for destroying busywork.

Streamline/Batch Process. Streamlining and batch processing are very similar. Streamlining is the process of removing unnecessary steps, batch processing involves grouping similar tasks together to complete them more efficiently. Use these strategies as much as possible.

A quick example of streamlining would be to sign up for “auto pay” for your bills, which would have them automatically drawn out of your bank account or charged to your credit card. This way, you don’t need to take the unnecessary steps of receiving mail, opening mail, writing checks, and remitting payment. Your only task now is to make sure enough money is in your account to cover the bills; this reduces the number of steps to pay your bills from four to one.

A quick example of batch processing is email. Rather than read each individual email as it arrives in your inbox, let them collect and act on them all at once. This enables you to focus on one task while not having to be interrupted throughout the day. Checking email this way is plenty more efficient and stress free.

Set Schedules. Set schedules–and stick to them, of course–to take streamlining and batch processing to the next level.

One example of setting schedules would be email. Check email twice per day: 11am and 5pm. These times are optimal for a few reasons: 1) They allow ample time for emails to collect for batch processing. 2) You have a couple hours before and after checking email to begin and end your day peacefully and productively. 3) The recipient of your email will receive the email and be able to take action on it–11am gives all afternoon for the recipient, while 5pm will ensure that the email will be in their inbox first thing in the morning.

Streamline, batch process, and schedule at every opportunity. We use all sorts of excuses to prevent ourselves from producing meaningful work, and busy work is one of the most popular. These two simple tips help me efficiently destroy busy work so I can focus my energies on producing truly meaningful work.

What are some of the strategies you employ that enable you to focus on meaningful projects?

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This is the first part of a two part series on increasing productivity. Check back Thursday for the second part. Click here to subscribe to make sure you don’t miss out on the next post!

We all wish there was an extra hour in each day, but in reality there is plenty of time for us to accomplish what we wish. The key is determine what is truly important to us and eliminating what isn’t.

Ask yourself these three simple questions to determine whether a project is worth your time and attention.

1. Does it align with your goals?

Spend time only on projects that advance your goals. If one of your goals is to be a professional writer, spend an hour each day writing rather than playing video games or watching television.

2. Is it something you are passionate about?

Spend time only on projects that you are passionate about. Producing great work–rather than good work–requires passion. Define what makes you tick and focus on that. Don’t become an accountant when you really want to be an artist. Do what you love.

3. Would it distract you from other commitments?

Focus on only a couple of important projects at a time. If a prospective project is going to steal your attention from another important project, it might not be the right time to take it on. If it’s not a time sensitive project, put in on your list of things to do after you complete a current project.

Don’t multitask.

There are countless “experts” who advocate multitasking, ignore them; singletask. Focus on select–but important–projects in order to ensure quality rather than quantity. Don’t let things slip because you’re too busy because you never learned to say no. Focus on what’s important and deliver the best possible results. You’ll find that your work makes a bigger impact this way.

What questions do you ask yourself when determining whether something is worth your time and attention?

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Everett Bogue

Everett Bogue is the author of the newly released ebook The Art of Being Minimalist, and is the brilliant writer behind the minimalism blog Far Beyond the Stars. I had the honor of asking Everett a few questions about his minimalist life.

Q: What turned you on to minimalism?

Everett: While I’ve always lived a semi-minimalist lifestyle, I’ve always had very few things, but I went all out with embracing the philosophy this summer. A lot of the decision came from my desire to leave the job I was working at (I photo edited New York Magazine’s blogs for three years) and I also needed to leave New York.

I read some great modern texts on Buddhism, such as Chögyam Trungpa and Thich Nhat Hanh, which influenced my thinking. I also began studying Yoga Asana practice often during the year leading up to my departure, and that philosophy impacted the way I look at the world.

It’s so important to have a direct relationship with every aspect of the world that came through my existence. Material objects, food, relationships, work–everything is interwoven. By eliminating the clutter I began to see what was important and how to interact correctly with that which passes through my existence.

I began to realize that having the smallest impact on everything, including myself, would bring about the existence that I wanted. Which at its very heart, is living with a small footprint and the ability to be free enough to do great things.

Q: What steps have you taken in your life to be more minimalist?

Everett: This past year my idea of being minimalist has shifted a great deal. I began to realize that being minimalist was more than just ridding myself of personal possessions, that the philosophy could be used to un-complicate more than just what I was carrying.

There are ways to eat in a healthy minimalist fashion, there are ways to un-complicate my thoughts and my body. There are ways to make relationships more transparent and thus less inundated by complexity.

Q: How has minimalism helped you better deal with issues such as stress, happiness, and achieving success?

Everett: There’s no question that adopting a strictly minimalist philosophy across every aspect of my life has led me to avoiding a lot of stress in my life. The most important possessions I own are always with me, so I don’t need to worry about my house burning down while I’m off exploring some distant place.

I believe the key to success is being flexible enough in your life to be able to search out that which you can be successful at. A lot of people build up their lives to a level where they’re just not sustainable unless they ’settle’ for a job that they aren’t happy with. I feel like I’ve just scratched the surface of what is possible by adopting a completely minimalist lifestyle.

By making your life cost less, you’re free to pursue the goals and ambitions that you actually have, because you can dodge a lot of the societal obligations that keep people from being able to pursue what they are really passionate about.

Q: How has minimalism helped you live location-independent in a post-geographical world?

Everett: Being minimalist has helped a lot. I never would have been able to leave my job in recession and transition into a location-independent life as easily if I had held on to the life I was living when I had the job.

I had to give up some things, like expensive and unnecessary nights out on the town drinking, and a 40-pound strobe light kit that I hardly ever used. However, the benefits of being free to change my location whenever I wish outweighs everything that I left behind.

Every month I have more location-nonspecific income than the last, so I anticipate the freedom to move around will only become easier than it was initially.

Q: What one piece of advice would you give someone who desires to live a location-independent lifestyle?

Everett: Start figuring out what you’re passionate about and make every professional action you take lead to closer to being able to work on that passion.

There’s a lot of preconceived notions of success that have bled over from the last generation into ours. These are vestiges of a workforce which was structured around a factory concept that is rapidly becoming irrelevant. Take a look at giant failing factory companies like GM and the large media conglomerates like Conde Nast, and you’ll begin to see the cracks forming in the way work was structured in the past.

The biggest advice I can give is to stop trying to live like the generation before us. These people were tied to their jobs because they had no other options. They had to play the corporate game, because that was the only way they were going to get a message out and get paid. Instantaneous communication tools are slowly eradicating the realities that the last generation had to deal with. There’s no longer a need to pander to these pre-existing systems.

The internet has changed everything, and people are slowly beginning to catch on to this fact.

  • You don’t need a publisher to get a book out.
  • You don’t need to pay your dues in Hollywood to make a movie that will impact lives.
  • You don’t need to work at a newspaper to have your story read.
  • You don’t need to be a manager at a Starbucks to run a coffee shop.

If you aren’t already, start contributing value to the work you do immediately. You will be supported in any endeavor, if you’re willing to harness the tools (like Twitter and blogs) that are available to create value for other people.

Also, you have to stop spending so much money, because initially you’re going to be broke. Make your life sustainable enough that you can live on less per year, and you’ll have the freedom to build projects which will eventually lead you to making much more money than you are now.

Q: What do you hope to accomplish with Far Beyond the Stars?

Everett: I launched Far Beyond The Stars because I know a lot of people who have overly complicated lives. I can see the toll it takes on a person to deal with the clutter and the complication they build up over time.

We all live in an age of over-abundance. A three-dollar knockoff of everything that we could ever want is at our fingertips, the problem is that most people choose to buy thousands of three-dollar knockoffs. People are choosing to fill their lives with stuff, because they can have everything they ever wanted. The majority of the people in this country just aren’t filtering out what is decreasing the value of their lives.

I hope that I’ll inspire a handful people to make the changes in their lives, so that they can enjoy the benefits that come from living a minimalist life.

Q: Last question, is there any significance to the title “Far Beyond the Stars?”

Everett: “Far Beyond The Stars” is the title of an inspiring story about an author who dared to write about a subject that meant something to people, and was punished for it.

Don’t forget to follow Everett on Twitter at @evbogue.

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CashThe great thing about minimalism is that it’s a utilitarian lifestyle; it can be used to accomplish many goals. The goal I’m most concerned with now is saving money. I like my apartment and being able to eat dinner every night! Here are eight simple steps to saving loads of cash.

  1. Cook. Let’s say one decent restaurant meal (not McDonald’s) costs $20, and you can buy three meals to cook yourself for the same amount. Now let’s say you eat out three times less per week. Savings: $40 per week, or $160 per month.
  2. Drop cable. Use iTunes to watch your favorite TV shows. Yes, you have to pay, but unless you’re a TV junkie, it should add up to less per month than a cable TV contract. And no commercials! Savings: $80.
  3. Drop the expensive cell phone plan. I used to have an iPhone. I downgraded to a regular cell phone. $90/month vs. $45/month. Pretty simple decision. Savings: $45.
  4. Avoid impulse purchases. A lot more is spent on impulse purchases than we realize. It can become a huge money drain if not controlled. Savings: let’s estimate (conservatively), $30.
  5. Wear shoes until they wear out. I used to buy new shoes every month or so, regardless of whether I needed them or not. One day I woke up and decided to buy a black pair of shoes (hides dirt) and wear them until they just couldn’t be worn no more! I think I’m on month three or four now. Hooray! Savings: $60.
  6. Buy digital. I honestly can’t remember the last time I bought a CD, but the last time I remember, CDs were something like $13.99, while most albums through iTunes are $9.99. Easy savings. Savings: $15.
  7. Be reasonable. Don’t rent a 2000-square-foot apartment when it’s just you. Don’t buy the $25,000 car when you can get by just fine with the $17,000 car. The next apartment up from what I’m living in now is $60 more per month. I could’ve easily upgraded my car to the fancy sunroof, 6 CD changer package and added an extra $50 to my monthly car payments. Savings: $110.
  8. Conserve. Only do full loads of laundry and hand wash your dishes = save money on both water and the electricity used to run the appliances.  Savings: $10.

Total monthly savings: $510.

One of the biggest financial problems people have is the inability to see the big picture. Little amounts add up to large sums. Being cognizant of small expenditures can set you on the track to financial stability.

There are countless ways to save money. What tricks and tips do you use?

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Impulse purchases are one of the biggest causes of clutter, as well as financial difficulties. You know the feeling: you’re walking down the isle in Target or Wal-Mart, you see a book that looks interesting (even though you already have four others in the queue waiting to be read), and you drop it in your cart without really thinking. Or you’re walking down the dessert isle and throw in a couple snacks for later, because you’re shopping when you’re hungry, and you know you should never do that.

The following three tips will help you to eliminate the majority of those impulse buys.

Avoid advertisements. Impulse purchases are made based off advertisements that caught your attention, whether you realize it or not. Rarely will you impulsively buy something you’re not familiar with, whether it be from an online advertisement or TV commercial. One of my readers made the following suggestions to avoid advertising: 1) Use the Mozilla FireFox web browser + AdBlock Plus plug-in to block advertisements while browsing the web, 2) Change channel or mute sound while watching TV*, 3) Just plain ignore ads! Whether you recognize it or not, advertising has an effect on your purchasing habits. Steering clear of all forms of advertising will put control back in your own hands.

The 30-day rule. Everett Bogue, author of The Art of Being Minimalist , is an advocate of the 30-day rule. It works like this:

  • you feel the urge to buy something.
  • instead of buying it immediately, write it down somewhere with that day’s date.
  • thirty days later, revisit it and determine if you still need/want the product.
  • chances are you no longer have the urge to purchase.

Impulse pulses are emotional, not logical. Thirty days allows for the emotion of desire to wear off and logical thinking to emerge. 90% of the things you write down will no longer be wanted after 30 days.

Budget. Set a budget and figure out your discretionary income per month. Divide that number by 7 and 30, and you have your discretionary income per week and per day, respectively. Write those numbers down and keep a copy in your wallet; tape them to your credit cards. I use this method and find it very effective. I’m a broke kid struggling just to pay the bills, so my daily discretionary income is something like $11. Countless impulse buys have been deterred by seeing my $11 worth of discretionary income!

Of course, minimalism is about spending time (and money) on enjoyment, it doesn’t mean restricting yourself from buying things just to be considered minimalist. Don’t forgo buying a new toy just because it goes against the minimalist creed, that defeats the purpose. If (after 30 days and if it fits into your budget, of course) you still have the desire to buy, then buy!

—————

* Another suggestion for avoiding television advertisements: Apple TV. It’s expensive ($229), but I love it. It lets you watch movies and television shows on your TV through iTunes. If you only watch a few TV shows, it’s worth buying them through Apple TV and forgo signing up for cable TV, which can save you money every month.

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